Over the years, those who worked in SAP General Ledger have become very familiar with the two shortcomings of SAP GL in core Financials. One being the famous (almost notorious) 999 line item limitation for a journal entry, and the other – missing the standard functionality of General Ledger Upload. Both these functions need a programming change – were part of RICEF listing – Enhancement for 999 limit and Interface for GL upload.
SAP did solve one of these two issues – the Fiori App Upload General Journal Entries has been released for uploading Journal Entries, eliminating the need for Enhancement or external tools such as Winshuttle Journal Upload. The “999” line limit will be a topic for subsequent blog posts from GyanSys Solutions Lab. This blog post will focus on Simplification around Upload Journal Entries.
Most journals are posted automatically from other integrated modules in SAP. Inventory Movements, Customer Invoicing, Vendor Invoicing, and Production Activities update the General Ledger in real time. While this integration is built, General Ledger Accountants need to make a large set of Journals at month end for Accrual Posting, Recurring Postings, or Journals from non-SAP systems. Until now, there is no SAP standard or simplified upload process. It has been given practice to either use an external tool – such as Z Option, Winshuttle - or a Custom Interface wrapper around SAP Standard BAPI. With SAP S/4 version 1709 onwards, these upload functions are made available for General Ledger Entries.
For posting Journals through this upload program, two Fiori Apps need to be used. The Fiori App Post General Journal Entries posts the Journals in the system and the Fiori App Upload General Journal Entries actually uploads the data and keeps it ready for posting app.
Post General Journal Entries App has been available from initial SAP S/4 versions. However, it has changed in 1709 to accommodate the Upload App.
The following key features are available:
Name | Upload General Journal Entries | Post General Journal Entries |
Available | 1709 Version Onwards | SAP S/4 HANA 1709
SAP S/4 HANA 1610 FSP02 SAP S/4 HANA 1610 FSP01 SAP S/4 HANA 1610 SAP S/4 HANA 1511 FSP02 SAP S/4 HANA 1511 FSP01 SAP S/4 HANA 1511 |
Available Backend | SAP S/4 On-Premise
SAP S/4 Cloud | SAP S/4 On-Premise
SAP S/4 Cloud SAP Business Suite on HANA |
App ID | F2548 | F0718 |
The following limitations have been identified:
This blog post is part of GyanSys Solutions Lab's weekly series titled SAP S/4 1709 Simplification Digest. Come back every Friday for a new post or you can subscribe below to get updated every time a new post is published! Contact us to learn more about changes in SAP S/4 1709 and how it impacts your organization.